How Much Is the Deposit?
- A 20 to 30% deposit is required to make a reservation.
- Your quote shows the exact payment schedule, with the balance due before your trip date.
madison
Madison Charter Bus Prices
Got 30 seconds? The cost of a Madison charter bus rental isn’t one-price-fits-all, so get quotes in seconds through our online form or by calling (608) 292-1510—and read below to learn what affects rates and how to score the best deals!
For special deals, call us! Call (608) 292-1510
Get Instant Pricing & Availability in 30 Seconds
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- 30 sec.to see online pricing and availability, with no account needed
- Great dealson every bus size, plus special deals when you call us
- Same dayrentals for last-minute plans in Madison
- Up to 56passengers on one charter bus, plus minibuses and vans
How To Get Your Quote
How to Get Madison Charter Bus Prices in 30 Seconds
Get online pricing in under 30 seconds by entering your Madison pickup location, travel date, and passenger count into one quick form! You'll instantly see buses, interior photos, and rates by text and email with no account needed.
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Fill Out One Quick Form
Enter your pickup city, date, passenger count and hours in the bar right below, then finish the quick form. It takes under 30 seconds, there's no account to create, and your pricing comes by text and email too.
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Compare Buses & Prices
See available buses, interior pictures, rental packages and online prices for your trip side by side, from bus companies serving Madison, without calling company after company.
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Book Online & Get a Confirmation Call
Book with a deposit through the national booking company, and you'll see your full payment schedule before you pay. You get an instant booking confirmation, and its confirmation team calls to go over your whole itinerary.
For the best deals, call us! Call (608) 292-1510
Our Pricing & Rates
Madison Charter Bus Rental Pricing
| Type of Vehicle | Cost Per Hour (Weekdays)* | Cost Per Hour (Weekends)* | Cost Per Day* | Cost Per Mile* |
|---|---|---|---|---|
| 56 Passenger Charter Bus | $205–$385+ | $225–$410+ | $1,650–$2,950+ | $6.20–$8.95+ |
| 35 Passenger Minibus | $225–$370+ | $255–$385+ | $1,815–$2,415+ | $6.20–$8.95+ |
| 30 Passenger Minibus | $205–$365+ | $240–$380+ | $1,670–$2,335+ | $5.90–$8.60+ |
| 28 Passenger Minibus | $190–$355+ | $220–$370+ | $1,540–$2,255+ | $5.65–$8.25+ |
| 25 Passenger Minibus | $190–$350+ | $195–$365+ | $1,420–$2,180+ | $5.40–$7.90+ |
| 20 Passenger Minibus | $190–$340+ | $190–$355+ | $1,300–$2,080+ | $5.15–$7.50+ |
| 18 Passenger Minibus | $190–$330+ | $190–$350+ | $1,210–$1,990+ | $5.00–$7.25+ |
| 15 Passenger Minibus | $180–$310+ | $180–$330+ | $1,150–$1,880+ | $4.75–$6.95+ |
| 15-50 Passenger Party Bus | $248–$426+ | $265–$460+ | $1,827–$2,954+ | $6.75–$9.95+ |
| Sprinter Van with Driver | $190–$373+ | $218–$466+ | $1,395–$2,848+ | $5.00–$6.95+ |
*Rates shown are general estimates from one of the largest networks of independent bus companies serving Madison. Your exact price depends on your travel date, trip length, and the bus you pick—and you can see it in under 30 seconds on your online quote, with no account needed! Standard hourly minimums are typically 2 hours Monday through Wednesday (or earlier in the day), 3+ hours after 5 p.m. on Fridays and Saturdays, and up to 5 hours on peak dates. Don't need that much time? Just call us at (608) 292-1510 any day of the year—we can often set up less time, a one-way transfer, a split-time shuttle, or a custom package built around YOUR schedule!
Book Ahead
Peak Madison Dates: When Prices and Minimums Go Up
It's never been easier to lock in great rates, even when Madison bus rentals are in high demand for UW–Madison graduations, Badgers football Saturdays at Camp Randall Stadium, or summer weddings around the Capitol Square! Book early to beat peak pricing and hourly minimums.
| Peak Date | Date or Season |
|---|---|
| Wisconsin Badgers Football Home Games | Nov 7 & Nov 27, 2026 |
| Wisconsin Badgers Men's Basketball Home Games | November 2, 2026 – March 3, 2027 |
| Milwaukee Bucks Home Games | October 31, 2026 – April 8, 2027 |
| Summerfest | June 24–26, July 1–3 & July 8–10, 2027 |
| Wisconsin State Fair | August 5–15, 2027 |
| Dane County Fair | July 15–18, 2027 |
| EAA AirVenture Oshkosh | July 26 – August 1, 2027 |
| Taste of Madison | September 4–5, 2027 |
| Prom season | April–May 2027 |
| Homecoming season | September–October 2026 |
Event dates can change, so check yours before you book.
Before You Book
What's Included in Madison Charter Bus Prices?
Madison
What's Included in Your Price
- Your bus and its driver
- Your driver's gratuity
- Use of the bus for the hours or miles you book
- Unlimited stops during your booked time
- An instant booking confirmation, then a call from the confirmation team to verify your itinerary
- Your driver's contact information before your trip date
Extra Costs: Tolls, Parking, Tax & Driver Hotel
- Tolls and parking
- The driver's hotel room each night of an overnight trip, which you book
- A second driver, when your itinerary needs one
- Overtime past your booked hours, billed by the hour
- Extra charges if your final drop-off isn't near your pickup
- Changes to your date, time or route, which may cost more
Charter Bus Fees to Avoid
- No smoking: violations bring a fine.
- A surcharge applies for vomit incidents.
- Your group pays for any damage it causes.
Know Before You Pay
A Note on Payment Terms for Madison Bus Rentals
Ready to compare options and lock in your ride? Once you pick your bus on the national booking platform, you’ll put down a deposit to reserve it, pay the remaining balance before departure, and receive a confirmation call to verify every stop!
How Can I Pay?
- All major credit cards are accepted, including Visa, Mastercard, American Express and Discover.
- Corporate or custom billing is set up by phone with the booking company.
Can I Cancel and Get a Refund?
- Cancellations and refunds follow the national booking company's terms, which you'll see before you book.
- Read them before you pay, and call us with any question first.
What If My Plans Change or Run Over?
- Your booked hours are the minimum you pay, so book enough time for your event.
- Overtime is billed by the hour, and only if the bus is free to stay.
- Date, time and route changes aren't guaranteed. You can upgrade to a bigger bus if one is available, but downgrades aren't allowed.
What Affects Your Price
6 Factors That Affect Madison Charter Bus Prices
That's the beauty of using Madison
Factor 1: Which Bus You Choose
Through our network, you can compare everything from 15-passenger minibuses and party buses to full-size 56-passenger charter buses! Smaller sprinter vans and minibuses cost less per hour than spacious motorcoaches loaded with onboard restrooms, WiFi, and undercarriage luggage bays.
Factor 2: How Far and How Long You Travel
You'll find flexible hourly, one-way, round-trip, and multi-day packages built around YOUR schedule! Local trips around State Street and Monona Terrace are typically billed by the hour with a standard minimum, while long-distance trips to Milwaukee or Chicago are priced by mileage or day.
Factor 3: Peak Season and Holiday Demand
Make your reservation early if you're traveling during busy spring proms, May commencement at UW–Madison, or fall Badgers home games! When statewide demand spikes across April, May, September, and October, locking in your bus 3 to 6 months ahead gets you the lowest rates.
Factor 4: Your Starting City
Madison
Factor 5: Your Route's Travel Fees
With one quick call to (608) 292-1510, the team can help you budget for external route costs that aren't built into your base quote! Depending on your itinerary, your group covers airport pickup permits at Dane County Regional Airport (MSN), out-of-state I-90 tolls, and venue bus parking passes.
Factor 6: Overnight Trips and Driver Lodging
With one search, you can book multi-day excursions across the Midwest!
Ways to Save
Top 5 Ways to Save on Your Madison Charter Bus Rental
Ride on a weekday. Weekday hourly rates in the table start below weekend rates for most buses, and Sunday through Thursday typically run the lowest rates.
Fill the seats you pay for. A bigger bus costs more per hour but less per person: a full 56-passenger charter bus starts under $4 per person, per hour.
Book early. Booking early gives you the widest choice of buses for your date.
Keep your pickups together. Every extra pickup adds time on the clock, so one meeting spot keeps the hours, and the price, down.
Ask about less time. Standard minimums apply, but call us at (608) 292-1510 and we can often set up less time, a one-way, split time or a custom package.
Sample Trips
Examples of Madison Charter Bus Quotes
Below are sample quotes to help you plan your trip.
Example #1: Executive Team to MSN
A Madison-based financial services firm is sending its 12-person executive team to Dane County Regional Airport (MSN) for an 8:00 AM Monday departure to a conference. The team is scattered across Fitchburg and Sun Prairie, and juggling rideshares for a dozen people with luggage in construction traffic is not a realistic plan. The company decided to find and book a Madison airport transportation shuttle bus through Madison
- Itinerary
- 5:30 AM pickup in Fitchburg, 6:00 AM second stop in Sun Prairie, 7:00 AM drop-off at MSN
- Vehicle
- Sprinter van with driver
- Booked time
- 2 hours (the weekday minimum)
- Rate
- $190–$373 an hour (weekday) × 2 hours
- Paid separately
- Tolls and parking
$380–$746about $32–$62 per person
Example #2: Kohl Center Concert Night
A group of 35 friends from Fitchburg is heading to a sold-out show at Kohl Center. The roads back into Madison after a late concert are not something anyone wants to navigate. The group decided to find and book a Madison concert charter bus rental through Madison
- Itinerary
- 5:30 PM pickup in Fitchburg, 6:30 PM arrival at Kohl Center, 11:30 PM post-show return to Fitchburg
- Vehicle
- 35-passenger minibus
- Booked time
- 6 hours on a Saturday evening
- Rate
- $255–$385 an hour (weekend) × 6 hours
- Paid separately
- Tolls and parking
$1,530–$2,310about $44–$66 per person
Example #3: Milwaukee Day Trip
A Madison tech company is rewarding its 40-person sales team with a day trip to Milwaukee. Rather than splitting into a caravan of rental cars for a Friday day trip, the company decided to find and book a Madison corporate charter bus rental through Madison
- Itinerary
- 6:30 AM pickup at the company's downtown Madison office, 9:00 AM arrival at Milwaukee, 4:30 PM departure, 7:00 PM return to Madison
- Vehicle
- 56-passenger charter bus
- Booked time
- About 12 hours (full day)
- Rate
- Full-day rate, $1,650–$2,950
- Paid separately
- Tolls and parking
$1,650–$2,950about $41–$74 per person
Example #4: Northern Illinois Huskies Game Day
A group of 25 Northern Illinois Huskies season ticket holders from Sun Prairie wants to make a home game at Huskie Stadium into a proper tailgate without losing anyone to parking nightmares or a midnight rideshare shortage. They decided to find and book a Madison sporting event party bus rental through Madison
- Itinerary
- 11:00 AM pickup in Sun Prairie, 12:30 PM arrival at Huskie Stadium, 5:30 PM post-game pickup and return to Sun Prairie
- Vehicle
- 25-passenger party bus
- Booked time
- About 6.5 hours on a Sunday
- Rate
- $248–$460 an hour (weekday low to weekend high) × 6.5 hours
- Paid separately
- Tolls and parking
$1,612–$2,990about $64–$120 per person
Frequently Asked Questions About Madison Charter Bus Prices
Not sure what you need? Let us help! Just call us at (608) 292-1510, every single day of the year.
Contact usCan I get a quote even if I don't have my final headcount or exact stops yet?
Yes, absolutely! Enter your estimated passenger count, date, and Madison pickup spot into our 30-second quote tool with no account needed, or call (608) 292-1510 to adjust your package anytime.
Does Madisoncoachbuscompany.com own the buses?
No, and that's the whole point! Madison
Do you offer same-day or last-minute bus rentals in Madison?
Yes! Because we tap into one of the largest networks of independent bus companies in Wisconsin, we can find and book same-day bus rentals when call-offs or last-minute plans happen through one of America's largest national booking platforms.
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